Docuten Sports: giving teams a competitive edge through digitalisation

Nowadays, technology is very much a part of routine tasks. More and more we are seeing it crop up in different areas of our lives, and most notably in business. In fact, it is becoming increasingly clear that digitisation is necessary for companies to persevere and thrive in the competitive environment in which we live. This competitiveness affects all industries, including the world of sports.

Many companies in the sports industry are using digital transformation to improve their internal processes, which includes digital signature for documents, electronic invoicing, or direct debit for managing payments.

Why are so many companies doing this? Because it simplifies management processes and saves time and money. Also, current legislation encourages and enables these processes to be carried out in a simple, secure and legal way.

Use Cases in the sports industry

A strategic alliance with SIA

The Sport Innovation Alliance (SIA), an open collaboration hub based in New York, has signed a collaboration agreement with Docuten. SIA was created by football clubs from different countries with the aim of promoting sustainable innovation processes in each of its partners. The benefits of a paperless office are directly aligned with the objectives of SIA since the digitisation of administrative processes helps to improve sustainability in the sports industry.

This agreement gives SIA partners preferential access to Docuten’s services. For more information, see the link at the end of this article.

Benefits of digitising with Docuten

Work remotely

Managing digital signature or electronic invoicing processes through a platform like Docuten can be done completely remotely in a matter of minutes. This allows for the handling of operations quickly and easily—anytime, anywhere.

Security

Docuten’s fully legal and securely developed solutions comply with both national and international standards and current legislation, ensuring the highest level of security and data protection.

Save money

Using a digitisation solution like Docuten results in significant savings in the sports industry since it automates processes, saves time and resources, and drastically cuts costs related to printing and sending documents.

Eliminate paper

Digitising documents and storing them on the cloud makes printing paperwork unnecessary (since it’s all done digitally). This means a company’s carbon footprint is reduced, promoting sustainability, environmentally-friendly processes, and boosting corporate social responsibility.

For the volume of documentation a professional football club uses—about 7000 pages per year approximately—the emission of 4.62 kg of CO2, the cutting down of 64 kg of trees, and the use of 70,000 litres of water in the paper manufacturing process could be avoided annually with Docuten. This would be on top of the environmental costs of sending documents by standard mail, which means emissions from transport. These figures reflect the potential environmental benefits that come from digitising administrative processes.

International operations

The Docuten platform is available in various different languages, which allows for documents to be easily managed in different countries. It is currently available in Spanish, English, German, French, and Dutch, and new languages ​​like Arabic will be added soon. Moving forward, we are always interested in making our platform available in additional languages. 

No need to invest in hardware or software

As a SaaS (Software as a Service) company, Docuten’s services do not require any investment in hardware or software. The only cost to you is a fee to use our service.

Implementation

Implementing the service and usage training is fast—our team will get you up and running in no time. In fact, the President of Real Avilés CF, Diego Baeza, maintains that the service was fully operational in less than a month.

Legality

Spanish and EU legislation guarantees the legality of electronic signature and invoicing technologies when used with trustworthy vendors. In the EU, for example, Regulation eIDAS provides the guidelines for electronic signature, making it legal to sign any documentation electronically, and offering an electronic alternative to sending certified mail.

Save up to 81.97% with a ROI in 3 months

One company that has greatly reduced costs and saved a significant amount of money with Docuten is Grupo El Sol, a real estate development company and one of the shareholders of the group that manages Real Avilés CF. The company has benefited greatly from the improved efficiency and increased savings that come from using our digital signature and electronic invoicing services.

Clubs that have already taken steps towards digitalisation

The world of football, and in sports in general, is beginning to understand the importance of the digitisation of administrative processes. Docuten clients like Real Avilés CF and SD Huesca are already in the process of digital transformation, making use of our digital signature and electronic invoicing services.

Real Avilés CF

The new Real Avilés management team is made up of prominent industry professionals including Diego Baeza, Mario Rosas (former Barcelona Football Club player) Cristian González Pastrana, Juan Carlos Peláez and Lei Han (associates of Norte Proyectos). Since their arrival and with the aim of saving the club, they have been working to overhaul the team, revamping its reputation and setting their sights on the challenge of going professional in the future. This vision requires excellence in all areas of management, including the incorporation of leading technology providers that will help the club be as efficient as possible.

“Implementing Docuten has meant that from now on player and employee contracts, invoicing, as well as other documentation handled by our team will be signed and stored digitally. This helps us eliminate various tedious and inefficient processes.”

Diego Baeza, President, Real Avilés CF

SD Huesca

Founded in 1960, SD Huesca is a football club that was recently promoted to First Division after being named champion of LaLiga SmartBank 2019 – 2020. The club is very much committed to the digital transformation of its administrative processes, and relies on Docuten’s services to achieve that.

Huesca now receives all invoices electronically, and they use digital signature to sign all kinds of documentation including employment contracts, sponsorship agreements and vendor contracts, among others.

Huesca chose Docuten on account of their interest in technological progress. The club’s CEO, Manolo Torres, classifies Docuten as “the best partner to help you advance along the path of efficiency in managing administrative processes. We began to work with them in search of more efficient processes and due to the fact that the ecological footprint is increasingly more present.”

Additional Docuten services

While some organisations are just beginning their digital transformations, other companies in the sports industry, like Siguetuliga, have been involved in digitisation since the onset.

Siguetuliga, a social networking platform for regional sports created in 2011 by Diego López, signs contracts with their clients and manages direct debits through Docuten. “Docuten offered us possibilities that other companies did not in the sense that, apart from using their services internally, we could also offer it to our clients, and our clients could in turn pass it on to their clients.”

Digitisation has allowed them to save hours every week by fully automating processes and procedures.

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For more information on the conditions of the agreement with SIA, contact us.