Signing Employment and Internal Documentation
Simplify document management in Human Resources
Digitise the signing of contracts, communications and HR documents with full legal validity.
Electronic signatures with full legal validity
Labor legislation permits the use of electronic signatures across all employer-employee documentation, with no restrictions and full legal standing
Key benefits
Guaranteed legal validity
eIDAS-compliant and aligned with the Workers’ Statute. As a Qualified Trust Service Provider (QTSP), we offer the highest level of legal reliability available
No paper, no unnecessary costs
Eliminate printing, scanning, couriering, and physical storage. Contracts, renewals, and notices signed in minutes, from any device
Full traceability and control
Track every document in real time, who signed, when, and from where
Seamless system integration
Compatible with your HR software via API, no need to change your existing tools
Most common uses cases
- Occupational risk assessment reports
- Employment documentation for geographically dispersed teams
- PPE delivery using editable templates
- Withholding tax certificates
- Employment documentation in companies with high staff turnover
- Mass signing of Model 145
- Waiver or acceptance documents for recognition processes
- Training attendance records
- GDPR- related documents
Digital signatures adapted to HR and internal processes
HR departments typically manage different types of documentation, contexts and security levels. That is why, at Docuten, we use the most common and effective electronic signature methods in employment environments, all of them legally valid under the eIDAS Regulation.
Most commonly used signature methods in HR processes
Used in on-site onboarding or in-office signing. It captures a handwritten signature on a table or mobile device along with biometric data (speed, pressure, direction), ensuring authenticity and integrity
The most widely used option for remote signing: the signer verifies their identity using a code sent by SMS or email and signs the document quickly, easily and with full legal validity
Applied to internal workflows that do not require manual interaction, such as company policy delivery, acknowledgements of receipt or recurring communications. It is triggered automatically based on predefined conditions, with full traceability
Docuten integrates Chave Móvel Digital as a qualified electronic signature, thanks to its accreditation by ARTE. A secure solution with legal validity across Europe, now available to streamline digital signing in Portugal
Do you need the highest legal level?
For processes with more demanding legal requirements, such as senior management agreements or commercial contracts, Docuten also offers qualified signatures, using digital certificates issued in the name of the signer and with legal validity equivalent to a handwritten signature.
Integrate Docuten with your systems and applications
At Docuten, we provide our own APIs that allow customers to connect our services with any software: ERP, CRM, TMS, document management platforms and more.
We also offer dedicated connectors for MS Dynamics, SAP and SAGE.
Large companies already rely on Docuten to comply with the law and increase efficiency
Organisations from different sectors have already digitised their invoicing processes with Docuten, automating invoice issuance, complying with regulations and gaining operational efficiency.
Grupo Fuertes already trusts Docuten for the digital signing of all its internal documentation.
We were clear about it. We needed a digital document signing solution that would allow us not only to be more efficient, effective, and secure, but also to eliminate paper and improve our sustainability impact.
